To access your calendar of events, you must use the
url provided to you at the time of registration. This
will return your unique unit calendar to the browser.
If your unit has a web site, create a link to your unit
calendar using your unique url. If your web site is frame-based,
you may encounter difficulty when targeting a specific
frame. Please contact the
for assistance.
The unit calendar has a simple navigation and a clean interface. Along the
left side are the view and calendar options. Along the top is a navigation
bar to change the date ranges displayed in the calendar. It changes depending
on which type of view you are currently in. Below it is the actual output of
events and days, depending on your view options.
1. Display Options
Grid/List: Grid view (default) displays the common calendar grid format,
or an hourly grid in a daily view. List format is more condensed and only
shows those days which actually have events scheduled.
Date Range: Common date ranges are just a click away. The 'Today' link
will always bring you back to today's date, in single day view.
2. Calendar Functions
Search: Provides a search screen to find events. The search function uses
keywords in both the Event Title and Event Details fields.
Login: Login to the calendar display to enable more event editing functions
in the left panel, depending on security permissions of the user you are
logging in as. After logging in, you will see your username above the calendar
display.
Add Event (if logged in): Link directly to the 'Add Event' screen of the
Admin application for the displayed calendar.
Edit Events (if logged in): Displays the 'Edit Events' screen of the Admin
application for the displayed calendar and current month, so you can quickly
and easily edit/delete events.
Admin (if logged in ): Takes you to the main page of the Admin application
for your calendar, so you can change your calendar settings.
Logout (if logged in): Log out of Aministration mode.
3. Navigation
Navigating between months, weeks, days, etc. is very simple. Along the top of
the display is a navigation bar, customized for your current view. In the monthly
view, for example, you see a list of all 12 months with the currently-displayed
month highlighted. You can instantly jump to any month in the current year, or
navigate to the next or previous year using the links on the left and right of
the navigation bar.
When in any view other than a day view, you can click on either the date
in a box (in Grid mode) or the day header (in List mode) to jump to a view
of that day only.
4. Event Details
By default, only the title of each event is shown on the calendar view. To
view more details about an event, you can either click on the "details" link
(if in Daily view) or the title itself (in any other view).
The event details will show all the data entered for the event.
Calendar Administration Basics
The Calendar Admin program is used to configure the calendar display and
to make any changes to events and schedules.
1. Logging In
You may login to your unit calendar Administration area by clicking the "Login" option
in the left navigation panel of your unit calendarl. At the login screen enter
the username and password provided to you at the time of registration. Usernames
and passwords ARE CASE-SENSITIVE.
You may also login to your calendar Administration area from the Council
Calendar. Choose "Login" from the drop-down menu located in the calendar
head. When logging in from the Council calendar, you will be required to select
your unit calendar from a list of current calendars.
2. Drop-down Navigation
The main menu of the Calendar Admin program has a list of all options that
you can perform. Depending on the permissions granted to your user ID, you
will see different options on the main screen.
To navigate between screens in the Calendar Admin area, use the drop-down
menu at the top of screen. This menu also displays only the options which are
available to the user ID you are logged in as.
3. Adding an Event
To add an event, select 'Add Event' from either the Main Menu or the drop-down
navigation menu. This will take you to the Add Event screen. Enter the Title
of your event and the Details. Click 'Save And Continue' to save the event
and continue to the 'Schedule Event' screen.
The Schedule Event screen handles scheduling an event's time, date, and recurring
schedule. It is the screen with the most number of options and can therefore
be confusing at first glance.
There are two modes of the Schedule Event screen - Static Schedule and Recurring
Schedule. The Static screen allows you to schedule an event on any number of
individual days, or on every day in a date range (between two dates). The Recurring
screen allows you to schedule an event that repeats on a regular basis. To
switch between these two modes, click the 'Recurring Schedule' button on the
Static screen, or the 'Standard Schedule Options' button on the Recurring screen.
Event Time (common to both screens): Events are either sceduled as
'All Day', meaning they have no start and end times during the day (used for
Holidays, for example), or given a start time and optionally an end time.
To schedule an All Day event, click the All Day checkbox. This will clear
any values that might have existed in the time entry fields. This event will
be displayed in the calendar without any time next to it.
To set the time for an event, enter the values into the input fields. The
time input fields are configured as 12-hour format, using AM/PM. If a start
time is entered and no end time is entered, the end time is automatically set
to be the same time as the start time. This is an indication to the calendar
program that this event has no specified end time. In the calendar display,
this will be shown as the event occurring at the specified time but without
a time range.
The end time must always be after the start time. Also, the two times must
occur on the same day. That is, you cannot schedule an event to start at 11:00pm
and end at 2:00am the next day.
Static Date Entry There are two options for schedule a date on the
static screen. You may either select individual dates when this event will
occur, or a date range during which the event will occur every day. By default,
Individual Dates is selected.
Dates may be entered into the text box by hand, or the popup calendar may
be used to select dates. If entering dates manually, separate them by commas
and use the format specified above the input boxes. To use the popup calendar
utility, click on the '>' button. This will open a small new window containing
a calendar. Click on the dates on which this event will occur. After clicking
a date, the calendar will re-draw with the selected date having a yellow background.
You can click on the date again to un-select that date. You can easily select
today's date by clicking the 'Today' link at the bottom. To close the window,
either cloes the browser window manually, or click anywhere on the main Schedule
Event screen to close it automatically.
If your event will span several days (a campout for example), select the 'Date
Range' option, enter begin and end dates in the format specified above. You
may use the popup calendar utility to select either of these dates also. The
dates selected are inclusive, meaning the event will occur on the starting
and ending dates as well as all dates between. The event will span all applicable
dates on your unit calendar.
Recurring Schedule Entry: A recurring event can either repeat forever
or repeat only during a given date range. If the 'Repeat only between these
dates' option is checked, you must supply a Start and End date. The event will
only repeat on matching dates between these two dates (including on the dates
themselves). Without this option checked, the event will appear with the repeating
schedule forever, on any calendar year/month viewed.
It is always recommended to supply a Start and End date for events, for performance
reasons. A number of recurring events which have no Start and End dates may
cause the calendar to slow down, because the schedules of these events need
to be re-calculated with every request. It is always recommended that you put
in a date range for recurring events, and this option is selected by default.
There are a number of options available for a recurring event schedule.
Weekly: Select one or more days of the week
Monthly:
Select any individual date of the month. If a date selected is higher
than the total days in any given month, the event will not occur on
those months.
Select a relative day of the month by selecting either First, Second,
Third, Fourth, or Last and then either 'Day' or a specific day of the
week.
Yearly :
Select a specific month and date that this event occurs on every
year
Select a relative schedule in the same way as the Monthly option,
but also select which month it applies to every year. Changing any
option will automatically select the corresponding Weekly/Monthly/Yearly
option and sub-option, if it applies.
4. Edit/Delete Events The Edit/Delete Events screen displays events and their schedules so you
can Edit, Delete, or Reschedule them. By default, the screen displays all events
for the current month. You can view events occurring in other months by using
the drop-down menus for month and year and then clicking 'Go', or by using
the << and >> links to go back or forward one month. You can also do a simple
search for events by entering a word into the text field and clicking 'Search'.
This search matches the text in any field of the event.
When events for the month are being displayed, every start date and time during
the month is displayed, as well as the title. An asterisk is displayed to signify
that the event has a recurring schedule.
When search results are displayed, the ID of the event (as stored in the database),
the date of the next occurrence, and the event title are shown.
Clicking the 'Delete' button for any event will delete it from the database,
after accepting the confirmation dialog box.
Clicking 'Edit' takes you to the Edit Event screen, where you can change the
details of the event. From this screen you can also navigate to the Schedule
Event screen to modify its schedule, or uncheck the 'Modify event schedule
now' checkbox to return to the Edit/Delete Events screen without rescheduling
the event. Click 'Schedule' to change the schedule of the event.
When deleting, editing, or rescheduling recurring events, all occurrences
of the event will be changed.
5. Changing Your Calendar's Appearance
You may change the appearance of your calendar (fonts, colors, etc.) by choosing
Template Display Preferences in the main menu or drop down menu. WARNING -
there is no Reset option available for this function. You should print a copy
of the original settings for your reference BEFORE you begin editing.
Each editable region is listed and explained in the panel. If you choose to
use your own color palette, it is recommended that you use 'web safe' colors.
